EXCEL SPORTS Terms and Conditions for Race Events

These terms and conditions are a legal agreement between you (you or participant or participants) and EXCEL SPORTS a company established in Ireland with a registered office at Cappry Lane, Ballybofey, Co. Donegal, F93 YX57.

By purchasing an Excel Sport Event you are accepting that you agree to the terms of this agreement and agree to be bound by them.

Entry fees

The entry fee is as detailed on the online entry system and will be due in full at the date of submission of the entry application.

Entry policy

Each Event is run under licences and rules of appropriate governing body for a specific event.

Participants enter the Event entirely at their own risk and confirm that they are of sufficient mental and physical health and fitness to participate and compete in the Event. Should any medical or physical condition arise prior to the Event which is likely to affect their ability to compete in the Event, the Participant is obliged to withdraw from the Event.

EXCEL SPORTS shall not be liable for any injury or loss occurring as a result of participation in the Event. Save in the event of any negligent or wilful act or omission in its or their part, neither EXCEL SPORTS nor its officers, agents, employees, licensees or assignees, sponsors or medical advisors shall be liable to the participants for death or personal injury, or damage to your property or for any other loss of whatever nature suffered thereby, whether during the preparation for the Event, during the Event or after the Event.

The Participant consents to any medical treatment being administered by official medically qualified personnel or any data being shared with the hospitals, doctors, nurses, paramedics or anyone else charged with the management of your medical care in the event of a serious injury or hospitalisation during the Event. EXCEL SPORTS may prevent the Participant from taking part in the Event (either at the start or during the Event) if EXCEL SPORTS, the Marshal or medical representative considers that the Participant should not participate in the Event for health and/or medical reasons.

You shall indemnify EXCEL SPORTS and/or its employees, agents, licensees, assignees, sponsors and medical advisors from and against all costs, claims and demands (including legal fees) arising out of matters relating to any section of this Entry Policy.

Transfer and Withdrawal Policy

From the moment EXCEL SPORTS begins to organise an event costs start to incur. Your entry fee is invested in the cost of staffing the event – everything from barriers to toilets, printing to safety pins, race numbers and road closures. Organising any event requires a considerable amount of forward planning, risk and expense.

Some entries may be transferable and will be communicated by each specific race individually. All transfers will be at the sole discretion of the event director. Transfers are completed via the website on the Event Page. Should you have transferred your race entry without following the transfer procedure, your race number will be disqualified from the Event and no refund will be granted.

Should you decide for whatever reason not to compete in the Event, you may withdraw from the Event, but you shall not be entitled to a full refund. Our refund policy is outlined below and stipulates a percentage of refunds that will be returned.

EXCEL SPORTS has partnered with an insurance group to provide event cancellation cover for some of our events. This cover will be displayed on each registration page to be clear when it is included in the ticket cost.

Notification of withdrawal from an EXCEL SPORTS Event must be made via the Event Page on the Excel Sports website:

  • Cancellations 90 days before the event incurs a 30% administration fee.
  • Cancellations 90 days – 30 days before the event incurs a 50% administration fee.
  • Less than 30 days before the event, no refund permitted.

Due to the nature of Sporting Events we are unable to make exceptions for pregnancy or injuries of any kind. The refund insurance protection offered during entry may be suitable for these scenarios.

The Event

The Participant consents to the Event being filmed, recorded or exploited by means of television, film, video or any other broadcast or media format and agrees to the use and reproduction of his/her name, likeness, appearance and photograph. All such commercial rights in relation to the same belong entirely to Excel Sports and the Participant has no proprietary rights in relation to any film, photograph or other such recorded media.

EXCEL SPORTS may, acting in its sole discretion, procure the use of official race photographers to capture a photograph of every Participant, however, the Organiser is unable to offer any guarantee in this regard. Any photographs may be purchased online following the Event.

If the Participant does not wish for their image be used in this manner, they should contact EXCEL SPORTS via email at the following address: info@excelsports.events

Personal items and items of clothing may be deposited prior to the race in the designated baggage areas. However, EXCEL SPORTS and officials do not accept any responsibility or liability whatsoever for the safekeeping or the storage of those items which are stored and deposited entirely at the risk of the Participant.

The use of personal listening devices such as earphones and headphones, including bone conducting headphones, is decided on an event specific basis and will be communicated within the booking information. Some our events do have a strictly prohibited headphone policy. Participants found to be breaching these rules will be disqualified from the Event.

EXCEL SPORTS shall use its reasonable endeavours to ensure that appropriate First Aid assistance will be available for the duration of the Event. There will be clearly signed First Aid points. Volunteers and Marshals in attendance at the race are not fully medically trained and may not be able to give medical assistance other than requesting an ambulance or paramedic in the event that medical assistance is required.

EXCEL SPORTS will use its reasonable endeavours to provide the Participant with a finish time. EXCEL SPORTS shall not be responsible for any anomaly or technical malfunction in relation to this time.

Due to the nature of some of our courses, a course may not be suitable for wheelchair entrants. Bikes, scooters, roller skates, pushchairs or any kind of mechanical aid are strictly prohibited from the Event course on the day of the Event.

Participants are not permitted to bring pets or other animals onto the Event course. The running with dogs is not permitted.

The Participant must ensure that they have the correct equipment, footwear and clothing for the Event as they require, as EXCEL SPORTS accepts no liability for the state or condition of the surface upon which the Event is held.

EXCEL SPORTS may at any time during the Event or prior to the Event prevent the Participant from participating in the Event if it considers such action is necessary for the safety and/ or proper enjoyment of the Event by the Participant and/ or other participants and/or spectators.

If you are tested positive for drugs or alcohol or if you are found to be verbally or physically abusive to staff, volunteers, spectators or fellow runners EXCEL SPORTS reserves the right to disqualify you from the event and ban you from any future events.

All decisions and rulings by EXCEL SPORTS shall be final in respect of the safety, running and organisation of the Event, the rules of the Event and finish times and positions.

The Participant accepts that circumstances concerning the Event may change from time to time for reasons beyond the reasonable control of EXCEL SPORTS and these may lead to the cancellation or change of the Event, venue(s), route(s) or other such changes.

The Participant agrees to abide by such change(s) and acknowledges that any decision is entirely at the absolute discretion of EXCEL SPORTS.

The Participant agrees to abide by all applicable rules and regulations imposed by EXCEL SPORTS and any relevant sporting governing body that oversees the running of the Event and the Participant will not be entitled to a refund of any entry fee if they are disqualified from the Event as a result of any infringement of these conditions or any such rules or regulations.

The Participant accepts that the Organiser may introduce cut off times as they think fit to limit time taken to complete the Event or any section of the Event to ensure the safe and proper running of the Event and they may be instructed to withdraw from the race in accordance with those cut off times.

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